There are a number of steps for minister’s offices to lodge a Cabinet submission or Cabinet note. These vary depending on the item and whether it is on-time (lodged in normal timeframes) or late.

View the Cabinet Document Process flowchart for a step by step overview of the Cabinet process.

View the Cabinet Submission Timeframes flowchart for timing.

Submissions and notes must be registered in the electronic Cabinet system by 2pm on the Friday, 10 days before the Cabinet meeting. Any item that does not meet that timeframe is considered late or a walk-in.

For 'on-time' items

For most items, the first step is to have the item approved for inclusion on the Cabinet forward agenda, using the Authority to Bring Item Forward form. The exceptions are:

  • Cabinet notes
  • appointments
  • increases to fees and charges that are equal or less than the annual approved increase
  • remaking expiring regulations
  • matters dealing with national laws
  • submissions dealing with the second step of the two step process.

Completed and signed authority forms are emailed to the Cabinet Secretary for his consideration.

Authority forms may be approved, approved in-principle subject to considerations, or not approved, and the decision will be advised via email. You should allow a minimum two business days for this process.

For all submissions except appointments: The next step is to obtain Cabinet Office and Department of Treasury and Finance (DTF) costing comments. You should allow a minimum of seven business days for the comments. Email to obtain a Cabinet Office comment.

For submission appointments: The next step is to submit a draft version of the submission to Cabinet Office for review. The Executive Council Clerks will review and advise of any required amendments to meet Executive Council requirements. Email for informal review.

The final step is to lodge the submission or note and supporting documentation with Cabinet Office. You must lodge the submission electronically, attaching the Cabinet Office and DTF costing comments as well any attachments.  See the Cabinet Submission Attachments checklist on the Template, Forms and Checklist page for more information about what attachments to provide and in what order.

For 'late' items and 'walk-ins'

If your item misses the submission deadline but requires urgent consideration by Cabinet it can be requested to be added to the agenda as a 'late'. However, the Government is committed to a rigorous Cabinet process including minimising the number of late and walk-ins.

To obtain approval for an item to be late complete the ‘Authority to bring item forward form, indicating the item will be late and outlining the business critical reason. Late items will only be added to the agenda with the approval of the Cabinet Secretary.

You should only seek approval to lodge a late item when the item has been signed by the submitting minister and you have obtained the Cabinet Office and DTF costing comment.

Lodge the late item electronically (with all required attachments) before 10am on the Friday before the Cabinet meeting. Cabinet Office will circulate late items to ministers.

On very rare occasions, items may be of such urgency that there is no time to lodge them through the normal processes or circulate papers ahead of the Cabinet meeting. These items are known as ‘walk ins’ and are tabled in the Cabinet meeting by the minister. They should only be used in exceptional circumstances where a matter is so urgent it cannot wait until the following Cabinet meeting or be dealt with in another way.

Walk ins are only accepted at the discretion of the Chair of Cabinet (the Premier). If your Minister has an item of this nature, get in contact with the Premier’s Chief of Staff as soon as possible.

Strategic discussion items (Thursday Cabinet)

Strategic discussion items are not lodged with Cabinet Office but are tabled by the minister at the meeting (bring 16 copies).