Multicultural Grants Program 2019-20
What is the Multicultural Grants Program?
The Multicultural Grant Program 2019-20 features four streams of funding to support our multicultural communities:
- Advance Together – Grants to to assist multicultural organisations to improve their governance and strengthen their capacity building skills
- Celebrate Together – Grants to assist multicultural organisations to host festivals and events to celebrate cultural diversity
- Expand Together – Grants to assist multicultural organisations to expand their capacity by upgrading community facilities or purchasing equipment to meet the needs of culturally and linguistically diverse communities
- Stronger Together – Grants to assist multicultural organisations to develop and deliver projects that strengthen families and communities and improve their access to better social and economic opportunities.
When can I apply?
Each of the Multicultural Grants Program’s funding streams will be open for applications once a year. Opening and closing dates for 2019-10 funding are:
Applications will open in May 2019
5 April 2019
17 May 2019 at 5pm
5 April 2019
31 May 2019 at 5pm
5 April 2019
31 May 2019 at 5pm
Who can apply for funding?
To be eligible for funding, multicultural organisations must:
- be non-government, not-for-profit and
- incorporated under the Associations Incorporation Act 1985, or
- an Australian Public Company Limited by Guarantee under the Corporations Act 2001, or
- a Statutory Authority established through an Act, or
- registered with the Australian Charities and Not-for-Profit Commission
- have a registered Australian Business Number (ABN)
- provide satisfactory evidence that their core purpose is to deliver initiatives, services or support for culturally and linguistically diverse communities in South Australia
- be South Australian based.
- be non-government, not-for-profit and
What if my organisation is not incorporated?
Not for profit multicultural organisations that are not incorporated or do not have an ABN may apply under the auspices of an eligible multicultural organisation. Auspice organisations must also meet the above eligibility criteria. There is no limit to the number of times an eligible organisation may auspice other organisations.
Who cannot apply?
The following are ineligible for funding:
- non-multicultural organisations
- organisations that have outstanding obligations for previously awarded grants
- educational institutions or related representative bodies, e.g. schools and/or their parents’ associations, universities and for-profit childcare centres
- individuals or organisations applying on behalf of an individual
- for-profit organisations or private companies
- Commonwealth, state or local government department and agencies.
My organisation and/or my project is not eligible for funding through the Multicultural Grants Program. Where can I find information on other grant programs?
How can I check if my organisation has an outstanding obligation for a previously funded project?
Contact Multicultural Affairs on 1300 239 468 or email MulticulturalAffairs@sa.gov.au.
How do I apply?
Use the online application form.
Do I have to use the online application form?
Yes. If you do not have a computer, your local library has computers, which you can use. If you need assistance call 1300 239 468 or email MulticulturalAffairs@sa.gov.au.
I have forgotten my Smarty Grants password. How do I reset my password?
On the login screen click on the 'Forgotten your password?' link, enter the email address and username you registered with and click on the reset button. An email will be sent to the registered email address. Follow the instructions and click on the link provided. This will take you to a page where you can enter your new password.
Can I change the username (email address) attached to my Smarty Grants Account?
Yes. To change the email address associated with your Smarty Grants account email MulticulturalAffairs@sa.gov.au. Please include the current email address, the new email address, and the evidence to support the change required. E.g. Committee position change or change of public officer.
How much information do I need to include in the project details?
To enable the assessment panel to make an informed decision, ensure you answer all the questions in the online application form and provide enough information about the project, so they understand what the funding will be used for. For example:
- Provide a short summary of the project – describe what the project will do (the purpose and how it will be delivered)
- Describe why you have chosen the project – explain the community need, who will benefit, how they will benefit and how you will measure the outcomes
- Provide information about how the project complements your organisation’s existing programs and services.
What information needs to be provided in the budget?
List all project items in separate rows in the budget. Ensure you check the Guidelines for information about what items are eligible for funding. If you have many items, you can group them by types (e.g. hire of equipment). A detailed budget can be provided in an attachment. For wages, include the Award, level and rate per hour.
A quote should be provided in an attachment, if the item (or total of the grouped items) is $500 or more.
Organisations not registered for GST MUST include GST in their grant request.
Organisation registered for GST must NOT include GST in their grant request.
Expand Together grants over $10 000 require a co contribution and the entire project costs need to be included. For grants over $10 000 a minimum co contribution will be calculated on the basis of the geographical location that the equipment or facility upgrade will occur. Any additional funding required for the project beyond the maximum of $20 000 for equipment and $100 000 for facilities will need to be provided by the organisation.
The itemised total project budget has been capped at $40 000 for equipment and $200 000 for facilities. If your total project budgets are higher than these amounts you may wish to include information about additional project costs in the attachments in the other supporting documents section at the end of the application.
Can I have an extension to submit an application?
No. Applications submitted after 5pm on the day the round closes, will not be accepted.
Which additional documents do I need to attach to the application?
It is important to check the Guidelines for a full list of supporting documentation required, as the requirements for each funding stream are different. It is also dependent on the item and the amount of funding requested.
I forgot to attach a document or need to add more information to my application. Can I amend my application?
If the grant round is still open, email Multicultural Affairs at MulticulturalAffairs@sa.gov.au with the application number and request to have the application re-opened.
How many times can I apply?
Multicultural Affairs will only accept:
- up to two applications for the Celebrate Together Grants per organisation – for one Large Grant and one Small Grant – per year
- one application for the Expand Together Grants per organisation per year
- one application for the Stronger Together Grants per organisation per year.
When will I be notified?
The Chief Executive or President of your organisation can expect to receive a letter six to eight weeks after the closing date of the round.
If successful how long will we have to spend the grant?
The funding period is dependent on the grant initiative:
- Celebrate Together – Agreements will be a maximum of 12 months
- Expand Together – Agreements will be a maximum of 12 months
- Stronger Together – Agreements will be a maximum of 24 months.
When will the funding period start?
Your organisation will be able to spend the funds between the start and end date of the signed agreement. The approximate start dates of the agreements are:
- Celebrate Together – Commence in July 2019
- Expand Together – Commence in August 2019
- Stronger Together – Commence in August 2019
If there are changes to our project can we still use the funds?
Your organisation must use the funds in line with the project purpose as outlined in your grant agreement. If you are unable to complete the project or use grant funds for purposes other than outlined in your grant agreement, you may be required to return the funds to Multicultural Affairs. Please contact Multicultural Affairs on 1300 239 468 as early as possible to discuss any changes to your project. No changes will be considered after the end date of the grant agreement.
How do we acquit the funding?
You can complete your organisation’s acquittal online after funds have been expended. An acquittal form will be added to your Smarty Grants account at the same time as your grant agreement is issued.
To view the form, your organisation’s registered user must first be Logged In to the account. Once logged in, click on the My Submissions link near the top left of the screen and the acquittal form will be directly underneath the successful application.
Refer to these instructions to find out more.
Do I have to keep receipts?
Yes. All purchased items obtained with one off grant funding require a receipt to be kept for seven years. A copy of all receipts over $500 must be submitted when your organisation acquits the funding.