Cloud computing presents the Government of South Australia with many opportunities, including the potential to reduce electronic storage and internal ICT capital investment requirements.
This page provides a policy, guidelines and other assets to assist the decision making process in an agency when determining the suitability of potential Cloud business solutions.
Cloud Services Policy
ICT Policy Statement 3
DPC/P3.1
The purpose of this policy is to ensure public sector agencies evaluate cloud services in every new or reformed ICT sourcing, procurement, or market approach.
Cloud services policy (DOCX, 139.8 KB)
Cloud services policy (PDF, 218.0 KB)
Cloud Services Information Sheet
DPC/G3.1
This provides definitions of cloud services and the basic service and deployment models.
Cloud Services Information Sheet (DOCX, 141.1 KB)
Cloud Services Information Sheet (PDF, 65.0 KB)
Cloud Services Financial Guideline
DPC/G3.2
This guideline focuses on financial concerns that are relevant when considering or moving to a cloud computing model, including changes in funding approaches (capital vs operating expenditure).
Cloud Services Financial Guideline (DOCX, 136.6 KB)
Cloud Services Financial Guideline (PDF, 181.9 KB)
Cloud Services Network Guideline
DPC/G3.3
This guideline focuses on network considerations relevant when considering or moving to a cloud computing model. It focuses on three entry points or provisioning paths that an agency may consider for a cloud service.
Cloud Services Network Guideline (DOCX, 139.3 KB)
Cloud Services Network Guideline (PDF, 64.2 KB)
Cloud Services Planning Guidelines
DPC/G3.4
This guideline covers a broad range of subject areas, intended to assist in the planning process for those agencies who have less experience in leveraging cloud services. For others who are more experienced, it may act as a useful checklist. Importantly, the guideline encourages agencies to consider all of those areas in the early stages of their planning.
Cloud Services Planning Guidelines (PDF, 91.1 KB)
Cloud Services Planning Guidelines (DOCX, 139.1 KB)
Cloud Computing Privacy Considerations
State Records SA Guideline
Agencies have obligations regarding the privacy and security of the information they hold. These responsibilities remain when a cloud solution is chosen and the management of data is undertaken by a third party. This means that the agency must take additional steps to ensure the service provider understands and agrees to the extra measures required to address the protection of private information.
State Records SA has developed a Privacy and Cloud Computing Guideline to assist agencies in understanding how to comply with Information Privacy Principles when using cloud services. It can be accessed via the Privacy Guidelines and Information Sheets.
State Records of South Australia - Privacy Guidelines and Information Sheets
Cloud Computing Records Management Considerations
State Records SA Guideline
All agencies have obligations to apply appropriate records management processes to maintain official records. Using a cloud service can provide additional challenges as there may be less certainty around where data is held and how it is managed.
Agencies should refer to State Records SA Cloud Computing and Records Management guideline. This guidance should enable agencies to meet their legal obligations for the retention and disposal of official records under the State Records Act 1997.